Who is on the Committee?
Rye Preschool is an independent kindergarten, run and operated by a volunteer Management Committee. The committee is made up of parents elected each year at our Annual General Meeting.
Rye Preschool relies on the skills, knowledge and enthusiasm of committee members to keep everything running smoothly.
Anyone can be involved- all you need is enthusiasm and the ability to commit a small amount of time on a regular basis. Committee members must also satisfy Working with Children checks and police background checks.
What does the Committee do?
The management Committee is responsible for all Centre operations. Among other things, it ensures that polices and procedures are in place for the Preschool to operate on a daily basis and from year to year. It appoints and supports staff, collects fees, develops and monitors budgets, and ensures that licensing and funding requirements are met.
Don’t worry- Many hands make light work!! Committee responsibilities are divided between positions so that no-one is burdened by too much. And there’s lots of help, free training and other resources available to supports volunteer committees through ELLA.
Why should I get involved?
Supportive parents, great teachers and a fantastic community spirit at Rye Preschool help make this kindergarten the success it is. And why should only the kids have all the fun?! Being on the Committee gives you the opportunity to experience bigger, better and more enriching kinder year – for both you and your child.
Positions Available:
- President
- Vice President
- Secretary
- Treasurer
- Assistant Treasure/Fees officer
- Enrolment Officer
- Communications officer
- Fundraising Committee (x3)
- Book Club/Uniform
- Maintenance Officer
- General Committee
President
Is the key person, but not the person who “does it all” or makes all the decisions. This person chairs committee meetings; coordinates the work of the committee; knows and utilises the skills of each committee member; and understands the role and authority of the committee. Works closely with the Directress and Assistant, and Committee members.
Vice President/MPSC Liaison Officer
Acts in the Presidents place in his/her absence. Liaises with MPSC regarding all matters that fall under their jurisdiction, e.g. Building maintenance. Other specific tasks as required.
Secretary/Public officer
Responsible for all incoming/outgoing correspondence, preparing material for meetings, writing, distributing and filing of minutes and management of centre records. Main point of contact for Consumer Affairs Victoria and responsible for notifying changes to the Association.
Treasurer
Ensures the Committee is provided with accurate information to enable it to make informed financial decisions. Responsibilities include payment of expenses, managing bank account, providing monthly and annual reports (in association with the book keeper), ensuring accurate records are kept and transparent financial processes are in place. The treasurer does not make decisions solely. As per constitution, the entire committee is the governing body.
Assistant Treasurer/Fees Officer
Issues fees notices, takes and receipts fees monies. It is strongly recommended that the Assistant Treasurer and Treasurer are in the same Preschool group as this makes ease of counting money and co-signing cheques.
Enrolment Officer
Liaises with the Mornington Shire Director, enrolment platform and performs general enrolment type duties when needed.
Communications Officer
Liaises with Director,Committee and staff to provide parent information on platforms such as facebook, flexischools and email when needed.
Fundraising Committee
Made up of 3 members from each group. The fundraising Committee organises fundraising and social activities, keeps parents informed of upcoming events and about what money raised has been used for.
Book Club/Uniform
Orders and Distributes Scholastic books and Preschool clothing.
Maintenance Officer
Maintains gardens outside and undertakes maintenance tasks as required
General Committee
Attends and participates in monthly Committee meetings and takes on any tasks as required.
